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Sending Email Notifications on Seahub

Types of Email Sending in Seafile

There are currently five types of emails sent in Seafile:

  • User resets his/her password
  • System admin adds new member
  • System admin resets user password
  • User sends file/folder share and upload link
  • [pro] Reminder of unread notifications (It is sent by a background task which is pro edition only)

The first four types of email are sent immediately. The last type is sent by a background task running periodically.

Options of Email Sending

Please add the following lines to seahub_settings.py to enable email sending.

EMAIL_USE_TLS = False
EMAIL_HOST = 'smtp.example.com'        # smpt server
EMAIL_HOST_USER = 'username@example.com'    # username and domain
EMAIL_HOST_PASSWORD = 'password'    # password
EMAIL_PORT = 25
DEFAULT_FROM_EMAIL = EMAIL_HOST_USER
SERVER_EMAIL = EMAIL_HOST_USER

If you are using Gmail as email server, use following lines:

EMAIL_USE_TLS = True
EMAIL_HOST = 'smtp.gmail.com'
EMAIL_HOST_USER = 'username@gmail.com'
EMAIL_HOST_PASSWORD = 'password'
EMAIL_PORT = 587
DEFAULT_FROM_EMAIL = EMAIL_HOST_USER
SERVER_EMAIL = EMAIL_HOST_USER

Note: If your email service still does not work, you can checkout the log file logs/seahub.log to see what may cause the problem. For a complete email notification list, please refer to email notification list.

Note2: If you want to use the email service without authentication leaf EMAIL_HOST_USER and EMAIL_HOST_PASSWORD blank (''). (But notice that the emails then will be sent without a From: address.)

Note3: About using SSL connection (using port 465)

Port 587 is being used to establish a connection using STARTTLS and port 465 is being used to establish an SSL connection. Starting from Django 1.8, it supports both. If you want to use SSL on port 465, set EMAIL_USE_SSL = True instead of EMAIL_USE_TLS.

Change reply to of email

You can change the reply to field of email by add the following settings to seahub_settings.py. This only affects email sending for file share link.

# Set reply-to header to user's email or not, defaults to ``False``. For details,
# please refer to http://www.w3.org/Protocols/rfc822/
ADD_REPLY_TO_HEADER = True

Config background email sending task (Pro Edition Only)

The background task will run periodically to check whether an user have new unread notifications. If there are any, it will send a reminder email to that user. The background email sending task is controlled by seafevents.conf.

[SEAHUB EMAIL]

## must be "true" to enable user email notifications when there are new unread notifications
enabled = true

## interval of sending seahub email. Can be s(seconds), m(minutes), h(hours), d(days)
interval = 30m

Customize email messages

The simplest way to customize the email messages is setting the SITE_NAME variable in seahub_settings.py. If it is not enough for your case, you can customize the email templates.

Note: Subject line may vary between different releases, this is based on Release 5.0.0. Restart Seahub so that your changes take effect.

The email base template

seahub/seahub/templates/email_base.html

Note: You can copy email_base.html to seahub-data/custom/templates/email_base.html and modify the new one. In this way, the customization will be maintained after upgrade.

User resets his/her password

Subject

seahub/seahub/auth/forms.py line:127

        send_html_email(_("Reset Password on %s") % site_name,
                  email_template_name, c, None, [user.username])

Body

seahub/seahub/templates/registration/password_reset_email.html

Note: You can copy password_reset_email.html to seahub-data/custom/templates/registration/password_reset_email.html and modify the new one. In this way, the customization will be maintained after upgrade.

System admin adds new member

Subject

seahub/seahub/views/sysadmin.py line:424

send_html_email(_(u'Password has been reset on %s') % SITE_NAME,
            'sysadmin/user_reset_email.html', c, None, [email])

Body

seahub/seahub/templates/sysadmin/user_add_email.html

Note: You can copy user_add_email.html to seahub-data/custom/templates/sysadmin/user_add_email.html and modify the new one. In this way, the customization will be maintained after upgrade.

System admin resets user password

Subject

seahub/seahub/views/sysadmin.py line:1224

send_html_email(_(u'Password has been reset on %s') % SITE_NAME,
            'sysadmin/user_reset_email.html', c, None, [email])

Body

seahub/seahub/templates/sysadmin/user_reset_email.html

Note: You can copy user_reset_email.html to seahub-data/custom/templates/sysadmin/user_reset_email.html and modify the new one. In this way, the customization will be maintained after upgrade.

Subject

seahub/seahub/share/views.py line:913

try:
    if file_shared_type == 'f':
        c['file_shared_type'] = _(u"file")
        send_html_email(_(u'A file is shared to you on %s') % SITE_NAME,
                        'shared_link_email.html',
                        c, from_email, [to_email],
                        reply_to=reply_to
                        )
    else:
        c['file_shared_type'] = _(u"directory")
        send_html_email(_(u'A directory is shared to you on %s') % SITE_NAME,
                        'shared_link_email.html',
                        c, from_email, [to_email],
                        reply_to=reply_to)

Body

seahub/seahub/templates/shared_link_email.html

seahub/seahub/templates/shared_upload_link_email.html

Note: You can copy shared_link_email.html to seahub-data/custom/templates/shared_link_email.html and modify the new one. In this way, the customization will be maintained after upgrade.

Reminder of unread notifications

Subject

send_html_email(_('New notice on %s') % settings.SITE_NAME,
                                'notifications/notice_email.html', c,
                                None, [to_user])

Body

seahub/seahub/notifications/templates/notifications/notice_email.html